Answer every RFQ faster, with a quotation your team signed off
A private AI workspace, built for your company and carrying your brand. It reads the enquiry, drawings and specs, pulls past prices and BOMs, and drafts a techno-commercial offer that waits for your engineers and commercial team.
- In review
RFQ-2231
Pump skid, 3 units, with GA drawing
Due Fri · Pricing review
- Draft ready
TND-0418
PSU tender: valves and actuators
Compliance matrix · 142 clauses
- Approved
RFQ-2229
Spares against rate contract
Sent by sales · follow-up Tue
- Waiting
PPAP-061
Level 3 submission, bracket assembly
MTC missing from vendor
RFQ to quotation
- 1Enquiry arrives by email or portal
- 2Drawings, datasheets and BOQ read
- 3Priced draft from past quotes and BOMs
- 4Technical and pricing review
- Your staff send the offer
Nothing is sent without a named approver.
From enquiry to dispatch clearance, the paperwork in one place
RFQ to quotation
Read the enquiry, drawings and specs, pull past prices and BOMs, and draft a priced, formatted quotation for approval.
Tender compliance matrix
A clause-by-clause comply, deviate or clarify sheet built from the tender, with the source page for every line.
Supplier and customer document control
Track test certificates, MTCs, PPAP and FAI packs, and approvals that are about to expire, across every vendor.
Audit and certification prep
Assemble evidence for ISO 9001 or IATF 16949 surveillance audits and customer quality audits.
Pre-bid queries and corrigenda
Draft clarifications, track the buyer's replies and keep every corrigendum attached to the right tender.
Speaks the language of the shop floor and the sales desk
The workspace is shaped around your quotation templates, your approval chain and the words your teams already use. Every line in a draft points back to the document it came from.
- Enquiry
- Techno-commercial offer
- BOQ
- BOM
- GA drawing
- Datasheet
- Deviation list
- Pre-bid queries
- L1
- Validity
- Delivery schedule
- ITP
- MTC
- Dispatch clearance
Pump skid, 3 units
- Centrifugal pump, 45 kWDatasheet p. 4Matched
- Base frame, SS304GA drawing rev CMatched
- Unit price vs last orderQ-1987 (2025)Price check
- Hydro test certificateITP clause 7.2Asked QA
Approvals
- Technical reviewApproved
- CMPricing reviewReviewing
- MDFinal approvalNext
- 01Draft prepared from 11 documents
- 02Technical review approved
- 03Waiting on pricing review
RFQ to quotation, step by step
This is the workflow we usually start with for manufacturers. We set it up with the people who prepare quotes today, around the way they already work.
Stage 01 · Intake
The enquiry becomes a shared task
When an RFQ or tender arrives by email, WhatsApp or a portal download, the workspace opens a preparation task with the documents attached, a due date and the people involved.
- Tender documents and drawings attached
- Owner and reviewers named
- Due date taken from the tender
- Pre-bid queries kept with the task
Everyone works from the same enquiry, the same files and the same deadline.
Stage 02 · Draft
An evidence-backed draft, and a list of what's missing
Your workspace drafts the quotation from your catalogue, drawings, BOMs and past quotes, and shows where each line came from. Anything it cannot support becomes a request to the person who knows.
- Line items matched to your catalogue
- Past quotes shown as evidence
- Missing specifications raised as requests
- Deviations flagged for technical review
Every figure in the draft points back to a source your team can check.
Stage 03 · Review and send
People approve, your staff send
Technical, pricing and final review each sit with a named person. Once approved, your staff send the quotation, and follow-ups continue until the outcome is recorded.
- Technical review
- Pricing review
- Final approval, sent by your staff
- Follow-up and outcome captured
Your people approve the facts. The workspace prepares the paperwork.
Built to support the evidence you need for ISO 9001 and IATF 16949
Compliance stays with your team. The workspace keeps the record an auditor asks for: the source behind every line, who approved it and when.
On record for every item
- The source document, page or clause behind every line
- Who prepared it, who approved it and when
- Role-based access: people see what their role allows
- Named accounts only, each person signs in as themselves
Quality and management systems
- ISO 9001
- IATF 16949
- ISO 14001
- ISO 45001
Customer quality
- PPAP
- APQP
- FAI
- Inspection and test plans
India
- BIS certification
- Quality Control Orders
- Make in India Class-I
- MSME
- GST e-invoicing
- GeM
Listed as the frameworks this work runs under. Inference does not certify compliance; your teams and auditors do.
One workflow first, then the next
There is no signup form. Every workspace starts with a conversation and the one workflow that hurts most.
01 · Discovery
Discovery conversation
We talk through how the work moves today, who does it and where it gets stuck, then agree on the one workflow worth starting with. Implementation is quoted after this conversation.
02 · Build
Your workspace, built with your people
We set up a private workspace in your name, import the files that matter and shape the workflow with the people who do the work. Facts are reviewed before the workspace relies on them.
03 · Running
Running with approvals
The workflow runs on real work. A named person approves every consequential step, and every action is logged: who asked, what was prepared, who approved it.
04 · Expand
Next workflow
Once the first workflow is part of the week, we scope the next one. Each builds on the same documents, approvals and audit trail.
After setup: one fixed monthly fee and one invoice, covering hosting, fixes, security and upkeep. New workflows and integrations are scoped separately.
Works with the ERP, inbox and portals you already run
No rip-and-replace. We connect the systems your first workflow needs, scoped during discovery, and the workspace is not tied to one AI provider.